Which Email Service is Right for My Business?

Whether you are a startup, a mid-size venture, or a goliath institution, you need email. How do you choose the right email host?

First, let’s consider three options for email hosting. Web hosts often include, or at least offer, email hosting. This is ‘shared web and email hosting.’ Next, we have ‘self-hosted email.’ This is when you have your email on your own servers. Last, ‘third-party email hosting’ offers more features than ‘shared web and email hosts’ but is usually provided at a lower cost than ‘self-hosted email.’

Third-party email hosting is most often chosen for the ease of use (up time) and price point it provides.

A brief intro into three popular hosts follows:
Microsoft Office 365 is the leader in this area. But is it right for you? If your office runs on Word, Excel, or other Microsoft applications, then this is likely the right choice. The Premium bundle also includes Microsoft Teams, Microsoft Planner, and Yammer in addition to One Drive, SharePoint, Outlook, and Skype.

Another popular service is G Suite. This is great if you want to keep everything in the cloud. G Suite includes Hangouts, Team Drives, Google Docs, Sheets, and Slides. These collaboration tools are simple to use.

Zoho Workplace might be a good fit if cost is a concern. Offerings include Docs, Office Suite, and Cliq. The email has a social networking feel.

(We have all heard that you get what you pay for. My professional opinion is much the same: you don’t want to skimp on reliability and quality, but you do want value. For that reason, I have not included ‘free’ email services in this blog.)

If you have questions about which email to use for your company, give us a call at 865-588-9823.


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